Visiting Students

Students who are not currently enrolled in one of the School of Population and Public Health (SPPH) graduate programs may still be able to register to take one of our graduate courses. Eligible persons may be:

  • UBC undergraduate or graduate students wishing to take an SPPH course as an elective
  • Graduate students enrolled in another Western Canadian university, looking to take a course not offered by their own institution, to go towards their degree.
  • Professionals looking to further their knowledge in their current field
  • People planning to apply for an SPPH program that want to gain an introduction to this field

All eligible persons are welcome to apply to register in SPPH courses. Please note that SPHA courses for the Master of Health Administration is not open to students outside of the program. Requests are dependent on instructor approval, and space availability in the class. Priority is given to SPPH students registering for courses. Students interested in auditing our courses go through the same process, but please ensure you read the audit policy before requesting an audit. Please select the option below that you wish to submit a request for, and follow the instructions to apply.
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UBC NON-SPPH GRADUATE STUDENT REQUESTS
Non-SPPH UBC Students wishing to enrol in SPPH courses must ensure that they have completed any required pre-requisite classes.

UBC Vancouver Graduate Students:

  1. Obtain permission from the SPPH course instructor to take their course.
  2. Forward the instructor’s permission email and your request to:
    SPPH Graduate Programs <spph.graduate-programs@ubc.ca> 

UBC Okanagan Graduate Students:

  1. Obtain permission from the SPPH course instructor to take their course. 
  2. Forward the instructor’s permission email and your request to:
    SPPH Graduate Programs <spph.graduate-programs@ubc.ca> 
  3. Follow the process detailed on this page.

Notification of approval:

Your request will be held and processed once confirmation of class space is available.

Please note we have to give priority to SPPH students first. We will notify you at the beginning of August to let you know if there’s room in the course. Please also note because of class size restrictions we may not be able to honour your request.
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WESTERN DEANS’ AGREEMENT (WDA) STUDENT REQUESTS
If you are a current graduate student at another Western Canadian university, you can take any UBC graduate course via the Western Deans’ Agreement.

  1. Download and fill out the WDA form
  2. Contact your home university’s Graduate Studies department. This request must first be approved by the home university (Home Institution), who will then send the form to the UBC Faculty of Graduate and Postdoctoral Studies office (UBC is the host institution). Note: This process takes a few weeks and requests should be received as early as possible to meet the below deadlines
  3. Obtain permission from the SPPH course instructor to take their course. Email approval will be used in lieu of the signature on the WDA form. You do not need to obtain Graduate Advisor approval; we will obtain the appropriate signatures on the form.
  4. Forward the instructor’s permission email and your request to:
    SPPH Graduate Programs <spph.graduate-programs@ubc.ca> 

Notification of approval:

Your request will be held and processed once confirmation of class space is available. After SPPH approval, applications are then sent to the UBC Faculty of Graduate and Postdoctoral Studies (G+PS) for approval, processing and registration. This department will send a letter to the student and home university confirming registration. SPPH cannot register students directly into courses; this is done through UBC Graduate Studies and Enrolment Services.

Please note we have to give priority to SPPH students first. We will notify you at the beginning of August to let you know if there’s room in the course. Please also note because of class size restrictions we may not be able to honour your request.
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UNCLASSIFIED STUDENT REQUESTS
If you are not a current university student, you need to apply to UBC as an Unclassified Student and follow the appropriate process. Before beginning this process please read the Unclassified Student Policy and check the unclassified student Tuition Fees.

  1. Register with UBC as an Unclassified Student through Enrolment Services: http://students.ubc.ca/enrolment/courses/non-degree/unclassified
  2. Once you have received your Unclassified status and student number, download and fill out the Non-Degree Students form
  3. Obtain permission from the SPPH course instructor to take their course. Email approval will be used in lieu of the signature on the enrolment form. You do not need to obtain Graduate Advisor approval; we will obtain the appropriate signatures on the form.
  4. Forward the instructor’s permission email, the Non-Degree Students form, and your request to:
    SPPH Graduate Programs <spph.graduate-programs@ubc.ca> 

Notification of approval:

Your request will be held and processed once confirmation of class space is available. After SPPH approval, applications are then sent to the UBC Faculty of Graduate and Postdoctoral Studies (G+PS) for approval and processing.  SPPH cannot register students directly into courses; this is done by Enrolment Services following approval by G+PS.

Once registered in a UBC course, all students must sign up for a Campus-Wide Login (CWL) account. Students will need a CWL in order to access the student Canvas webpage for the course.

Please note we have to give priority to SPPH students first. We will notify you at the beginning of August to let you know if there’s room in the course. Please also note because of class size restrictions we may not be able to honour your request.

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GRADUATE EXCHANGE AGREEMENT (GEA) STUDENT REQUESTS
If you are a current graduate student at another Western Canadian university, you can take any UBC graduate course via the Graduate Exchange Agreement.

  1. Download and fill out the GEA form
  2. Contact your home university’s Graduate Studies department. This request must first be approved by the home university (Home Institution), who will then send the form to the UBC Faculty of Graduate and Postdoctoral Studies office (UBC is the host institution). Note: This process takes a few weeks and requests should be received as early as possible to meet the below deadlines
  3. Obtain permission from the SPPH course instructor to take their course. Email approval will be used in lieu of the signature on the GEA form. You do not need to obtain Graduate Advisor approval; we will obtain the appropriate signatures on the form.
  4. Forward the instructor’s permission email and your request to:
    SPPH Graduate Programs <spph.graduate-programs@ubc.ca> 

Notification of approval:

After SPPH approval, applications are then sent to the UBC Faculty of Graduate and Postdoctoral Studies for approval, processing and registration. This department will send a letter to the student and home university confirming registration. SPPH cannot register students directly into courses; this is done through UBC Graduate Studies and Enrolment Services.

Please note we have to give priority to SPPH students first. We will notify you at the beginning of August to let you know if there’s room in the course. Please also note because of class size restrictions we may not be able to honour your request.
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UBC NON-SPPH UNDERGRADUATE STUDENT REQUESTS
Non-SPPH UBC Students wishing to enrol in SPPH Undergraduate courses do not require any permission and are able to register themselves in these courses. (This does not include SPPH 400 which is considered a Graduate course).

Non-SPPH Undergraduate UBC Students wishing to enrol in SPPH Graduate courses must ensure that they have completed any required pre-requisite classes. Please follow the instructions below to request to enrol in SPPH Graduate courses.

UBC Undergraduate Students

  1. Download and fill out this form (Enrolment of Undergraduate Students in a Graduate Course). Please read the information on the form carefully.
  2. Obtain permission from the SPPH course instructor to take their course. Email approval will be used in lieu of the signature on the enrolment form.
  3. Forward the instructor’s permission email, the Enrolment of Undergraduate Students in a Graduate Course form and your request to:
    SPPH Graduate Programs <spph.graduate-programs@ubc.ca> 

Notification of approval:

Your request will be held and processed once confirmation of class space is available. For undergraduate requests, SPPH will obtain the required internal approval, and then email the form back to the student for processing by their Home Faculty Advising Office. The student’s Advising Office will then approve the form and send it on to the Faculty of Graduate and Postdoctoral Studies for their approval and registration. G+PS will send a letter to the student confirming registration.

Please note we have to give priority to SPPH students first. We will notify you at the beginning of August to let you know if there’s room in the course. Please also note because of class size restrictions we may not be able to honour your request.

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IMPORTANT NOTES

  • In August, prior to the start of Term 1, the School will process all visiting student requests for both Term 1 and Term 2 and advise those students whether or not they will be registered in the course.  Please note we have to give priority to SPPH students first. Please also note because of class size restrictions we may not be able to honour your request.
  • All Visiting Student Requests are processed in the order in which they are received.
  • Taking one or more courses as an Unclassified Student does not guarantee acceptance into any UBC graduate program
  • SPHA courses are only open to students in the MHA program.

DEADLINES

All forms and the instructor approval for Visiting Student requests should be received by our office by these deadlines:

  • September start date (Term 1): July 31
  • January start date (Term 2): November 30
  • May start date (Summer Term): March 30

Internal SPPH and UBC Graduate Studies processes take time to process. Last minute requests may not be considered due to the time required to process.