How to Apply

Applicants are encouraged to begin the application process early, in order to leave sufficient time to obtain the necessary documents and test results.

1. Confirm eligibility

Applicants should review the admissions requirements before applying to the program.

2. Apply online

Complete the online application. Application fees for domestic applicants are $102.00 CAD and for international applicants are $165.00 CAD. It takes about 45-60 minutes to complete the online application and a credit card is required. If you experience any technical issues with your online application, please email graduate.apply@ubc.ca.

3. Prepare and submit the required documents

Applicants can upload documents through the online application form.

Official Transcripts

All applicants must upload scans of official transcripts (in PDF format) from all post-secondary institutions attended, including front and back pages. If the official transcript does not indicate the degree name and the degree conferral date, official copies of the degree certificate must be uploaded as well. Please note there are different requirements for Canadian or US transcripts and International transcripts. Transcripts from evaluation services such as WES will not be accepted.

Current and former UBC students: You do not need to submit official copies of your UBC transcripts as a part of your graduate application package. However, please be aware that you are still responsible for submitting transcripts from all other post-secondary institutions that you have attended attended (e.g., exchange year, transfer year, etc.)

Paper transcripts are not required at this stage of the application.

References

The form will ask for contact information for three referees. Your referees will be required to submit their reference letters digitally to the application form. In the online application system, you will be asked to provide an email address for each referee. Please note that “generic” email addresses (Hotmail, Gmail, etc) are not allowed. A unique link will be emailed to each referee, allowing them to log in and submit their reference letter.

If a referee does not have a valid email address, they may send a paper letter to the program office by regular post. Paper letters of reference should be on the referee’s official letterhead and must be mailed directly to the program by the referee in a sealed and endorsed envelope. You can use this reference form, or a letter from your referee, or both.

Your referees will not receive a notification about uploading their reference letters until you have submitted your application, so please contact them well in advance so they will be aware of your request.

CV The CV should contain your academic and work history, note any relevant research or related experience (in courses, employment, volunteer work, etc), and list any publications.
LOI The LOI should describe your career objectives, your research interests, and how the PhD program will meet your career goals.
Supervisor Support Form Please ensure this form is completed and sent directly to the PhD Program Office via email or hard copy.
Permanent Resident Card
(if required)
Permanent residents of Canada must submit a photocopy of both sides of their PR Card.
GRE Scores
(if required)
GRE (or equivalent test) scores must be submitted electronically through the testing agency and we must receive the score by our deadline. We encourage applicants to book a date early if you need to take the GRE. The UBC insitiution code is R0956 and the department code is 0616.
TOFEL or IELTS
(if required)
TOEFL or IELTS test scores must be submitted electronically by our deadline. We encourage applicants to book a date early if you need to take the TOEFL or IELTS. The UBC insitiution code is R0956 and the department code is 0616.

4. Check your application status online

Applicants can check their application status through the online application system by logging into My Applications and reviewing their Submitted Applications. You can also upload updated documents and/or change referees up until the deadline when you view your submitted applications. Please note that we do not contact students directly regarding the status of their documents.

Please check your application status online first before emailing the Program Office.

Successful applicants will be notified in February or March.

5. Accept offer

Applicants who are offered admissions must accept the offer before the deadline. Offers can be accepted through the online portal, and further instructions will also be listed in the offer letter.

Please visit the FAQ page for answers to admission questions.

We wish you all the best with your application!